Privacy Policy
The Australian Recording Industry Association Limited (ARIA) respects the privacy of the individuals we deal with. In our handling of personally identifiable information about individuals, we comply with the requirements of the National Privacy Principles (NPPs) in the Federal Privacy Act 1988.
This Privacy Policy describes the types of personal information we collect for ariaaawards.com.au and ariahalloffame.com.au and explains how we hold, use and disclose that information. The Policy also explains how you can gain access to the personal information we hold about you.
1. What personal information does ARIA collect?
We collect personal information for the purpose of providing you with updates and promotional material relating to the ARIA Awards for example where an individual:
- subscribes to receive ARIA Awards newsletters, updates or other information pertaining to the ARIA Awards
- enters or subscribes to competitions and/or promotions connected to the ARIA Awards or ARIA Hall of Fame; or
- makes an inquiry (eg. by email or telephone);
In most cases, the primary purpose for which we need personal information will be apparent from the context in which we collect it. If this is not the case, we will take steps to specify our purpose(s) at, or as soon as possible after, the time of collection. ARIA usually does not need to collect any sensitive information (such as information about racial or ethnic origin, political activities or affiliations, memberships of unions or other associations, religion, sexual preferences or practices, criminal record or medical history). If we do collect or hold such information, we will only do so strictly in accordance with the NPPs in the Privacy Act.
2. How does ARIA use personal information?
ARIA uses the personal information collected through the Site to provide subscribers with updated information regarding the ARIA Awards and ARIA Hall of Fame. This may include details of competitions or promotions relating to the Awards or Hall of Fame and acknowledgement of the Awards'/Hall of Fame sponsors and their Awards/Hall of Fame related promotions.
In other respects, we will only use personal information with your consent, or if we are required or permitted by law to do so (e.g. under the NPPs in the Privacy Act).
If at any time you do not wish to receive such information, please let us know by contacting our Privacy Officer (see section 7 below).
3. Disclosure by ARIA of personal information to third parties
ARIA generally only discloses personal information to other persons or organisations for the primary purpose for which we have collected it, or with your consent (which may be explicit, or may be implied from your conduct or from the circumstances in which the information is collected).
For example occasionally, ARIA has to rely on third party contractors to provide services or perform functions on our behalf, and this may involve a disclosure of personal information by ARIA to that third party. While these vary from time to time, they may include:
- organisations that provide communication services on our behalf (e.g. faxstream);
- information technology service providers.
Wherever personal information is disclosed outside of ARIA, we take reasonable steps to ensure that the recipient:
- handles that information in accordance with the NPPs in the Privacy Act;
- only uses the information for the specific purpose(s) for which it is provided to them;
- does not disclose the information to any person or organisation except in accordance with directions from ARIA; and
- stores the information securely, and either destroys it or returns it to ARIA when it is no longer needed.
We may also disclose personal information if we are required or permitted by law to do so (e.g. under the NPPs in the Privacy Act).
4. Storage, security and destruction of personal information
ARIA takes reasonable steps to ensure that the personal information we hold is protected from risks such as loss or unauthorised access, destruction, use, modification or disclosure. We only allow authorised personnel to access personal information, and it is a condition of employment with ARIA that our employees maintain the confidentiality of all information to which they have access.
We only retain personal information for as long as it is needed by us, or for as long as we are legally required to retain the information. When we are no longer required to retain personal information, we ensure that it is disposed of or destroyed in a secure fashion in accordance with our obligations under the NPPs in the Privacy Act.
5. Online privacy issues
ARIA generally does not collect personal information about individuals who browse our websites (eg. through the use of cookies or tracking technologies that identify individuals). However, this Policy applies to any personal information you choose to provide to us online, for example if you fill out a form on this Site or send us an email. For your convenience, our website may contain links to other websites operated by third parties.
You should be aware that when you access a third party website, we are not responsible for the privacy practices and policies of that site. We suggest that you review the privacy policy for each website you visit, especially if you intend to provide any personal information via that site
6. How do I access and correct my personal information?
Under the Privacy Act, you generally have a right to seek access to the personal information that ARIA holds about you, although there are some circumstances in which we may be required or permitted by law to withhold access to some or all of that information. You also have the right to ask us to correct personal information about you that you believe is inaccurate, incomplete or out of date.
If you wish to exercise these rights, we ask that you make a request in writing to our Privacy Officer (see section 7 below). You will need to provide some form of identification (e.g. a copy of your driver's licence or passport) so we can verify that you are the individual to whom the personal information relates. You should also include details of how we can contact you in case we need to discuss your request.
7. How do I contact ARIA?
If you have any questions or comments about this Policy, or if you wish to access your personal information or make a complaint about our handling of that information, please contact our Privacy Officer by one of the following methods:
- By telephone: (during business hours) 02 8569 1144
- By fax: 02 8569 1181
- By email: privacy.mail@aria.com.au
- By post:
- The Privacy Officer
- ARIA
- PO Box Q20
- QVB POST OFFICE NSW 1230
